General Administration Division – Ministry of Finance

Mission Statement

The Office Management Section of the General Administration Division is committed to provide and maintain a comfortable, safe and secure working environment as well as ensuring that officers have the required resources to facilitate the effective and efficient discharge of their responsibilities and duties.

Roles and Functions

To provide and maintain a comfortable, safe and secure physical working environment;
To procure and allocate financial and other resources and to ensure the optimal utilization of such resources.

The General Administration Division is further broken down into Sections to allow for a smooth execution of its roles and functions. These sections are:-

Office Management;
Accounts (Sub-Accounting Unit);
Records Management and Registry.

General Administrative Matters:

Upkeep, maintenance and security of the Finance Building in conjunction with the Building Management Unit;
Provision, allocation and supervision of common services – telephone operator, receptionist, messenger, chauffeur services – for Offices located in the Finance Building;
Secretariat for (a) Committee on the Disposal of Goods Seized by the Customs and Excise Division (b) Ministerial Tenders Committee (c) Heads of Divisions Meetings (d) Joint Consultative committee;
Processing of applications for survivor’s benefits viz: one month’s salary as well as residue of pension in respect of deceased public officers;
Processing of requests for compassionate travel allowance for officers of the Foreign Affairs Ministry posted abroad;
Processing of nominations of officers to represent the Ministry on Cabinet appointed and other Committees;
Processing complaints from members of the public and matters from the Office of the Ombudsman;
Management and implementation of matters under the Freedom of Information Act;
Processing of requests for expenditure under the Official Entertainment Vote of the Ministry;
Preparation of Estimates of Expenditure for all items under the General Administration Vote except for Personnel Expenditure;
Provision of advice to heads of Divisions on the Ministry as well as to other Ministries and Departments on the above related matters.

Office Management

Processing of all matters relating to the procurement, distribution and disposal of office supplies, furniture and furnishings and minor equipment for Divisions of the Ministry located in the Finance Building; maintaining of the inventory of furniture and equipment;
Maintenance of and repairs to office equipment and furnishings for Divisions of the Ministry located in the Finance Building;
Management of the telephone system in the Finance Building;
Processing of travel arrangements for officers of Divisions located in the Finance Building;

Accounts (Sub-Accounting Unit)

Processing of all bills, vouchers and invoices in respect of expenses incurred by Divisions of the Ministry located in the Finance Building;
Requests for release of funds and transfer of funds;
Preparation of Estimates of Expenditure for all items under the General Administration Vote except for Personnel Expenditure.

Legislation

Contact Information

The General Administration Division
Ministry of Finance
Level 7, Finance Building
Eric Williams Financial Complex
Independence Square
Port-of-Spain

Telephone:
Office Management: (868) 612-9700, extensions: 1752-1759
Accounts (Sub-Accounting Unit): (868) 612-9700, extensions: 1732-1736
Records Management and Registry: (868) 612-9700, extensions: 1739, 1743, 1748