Functions

The main functions of the procurement unit are as follows:

• Preparation of the Annual Procurement Plan for the approval of the Permanent Secretary;
• Identifying the supply risks associated with each category of goods and services being procured;
• Assisting in developing significant procurement strategies in conjunction with requesting Units/Division;
• Reviewing and compiling the Annual Schedule of Planned Procurement Activities of Divisions/Units;
• Pre-qualification of supplies/contractors in accordance with the public procurement and disposal pf public property act and regulations;
• Compiling list of Pre-qualified suppliers/contractors as required by Division/Units;
• Managing all procurement activities in accordance with the approved Annual Procurement Plan; (inclusive of all activities in procurement process)
• Managing the retention and disposal of personal property in accordance with the public procurement and disposal of public property act and regulations;
• Monitoring and measuring procurement performance and preparing the Annual Procurement Performance Report;
• Recommending the updating and improvement of the Handbook and Special Guidelines;
• Submission of quarterly reports as required to the Office of the Procurement Regulations;
• Management of Procurement and Disposal records and documentation.